1.  Eligibility

UW Faculty and staff are eligible to apply for a ProCard with department/unit approval.

Harborview Medical Center Applicants Must Have Prior Approval of HMC Resource Management
All applicants using Harborview Medical Center budgets (3120200000 org code) must have prior approval from HMC Resource Management. Please contact Lillen Namba for further information.

UW Medical Center Applicants must have Prior Approval from UWMC Accounting UW Medical Center Accounting staff needs to review and approve all UW Medical Center ProCard applications. Applications should be forwarded to Lynn Barnhart, Director of UWMC Accounting, UW mailbox at 359415.

2.  Complete the ProCard training

ProCard training is required. Training can be completed before or after submitting an application form. The ProCard training reviews the business processes, policies and procedures pertaining to proper use of the ProCard, and instruction how to review transactions in PaymentNet. The training is also highly recommended for card reviewers. Once training is completed, the ProCard will be released to the cardholder. For renewals, cardholders are required to take an online assessment test.

Click here to access the ProCard Training page.

3.  Complete and submit a ProCard application

Online Application Form Instructions

  1. ProCard applicants/Administrators must review the card user agreement before using the online application form.
  2. Cardholder or designated person fills out the cardholder information and submits the application to their department administrator/ProCard Administrator for approval. By submitting the online application, the card applicant/administrator agrees with the card's terms and conditions.
  3. Department administrator/authorized ProCard approver reviews the cardholder information and fills out the Reviewer/Bgt/Acct Cd(Obj Cd)/ spend limit fields – then submits to the ProCard office for processing.
  4. ProCard Administrator will review and process the application.
  5. New cardholders must complete the required training before they receive a ProCard account.