Introduction to Contracts
Procurement Services recommends that documents requiring signature be reviewed by a buyer regardless of the method of payment or dollar amount. Only Procurement Services buying staff have authority to sign documents on behalf of the University, over the direct buy limit. If necessary, the buyer will work with the supplier so that the final agreement is in compliance with Federal and State laws and University policies. (Contracts between UW departments do not need review by Procurement Services)
To submit a contract document for review by a buyer, please submit the documents through Ariba BPO, Ariba Non Catalog or Procard Increase http://f2.washington.edu/fm/ps/how-to-buy/procard/changing-card-limits-and-defaults for processing.
What is a Contract
An agreement with specific terms between two or more persons or entities in which there is a promise to do something in return for a valuable benefit known as consideration and must include specific elements. A contract may be in the form of an agreement, proposal, statement, notice, resolution, letter, memorandum of understanding (MOU), memorandum of agreement (MOA), purchase order, license, indenture, grant, cooperative agreement, etc. In addition, such documents may go by other names as well.
Procurement Services will help
- Manage the contract review process
- Obtain authorized University signatures
Contracts are typically established through the competitive solicitation process.
Group Purchasing Organizations (GPO). There are several GPOs whose contracts are available for the UW to use and Buyers on Procurement Teams can provide assistance with questions about these and other contracts.
UW contracts are impacted by rules and regulations
Delegation of purchasing authority