Exception Items

Now Available! The Exception Items listed below are available to order through eProcurement (Ariba). 

It is the policy of Procurement Services that all orders should be placed through eProcurement (Ariba). The following includes a brief list of items that were previously exceptions to this policy. 

The provision of accurate information and responses is critical to ensuring the University of Washington’s continued compliance with state and federal law, awarding agency policy, and accreditation requirements.

By submitting a response to the exception questions within eProcurement you are certifying that all information you have provided is true and correct to the best of your knowledge. 


Topics Covered Below:


Exception List:

Category Additional Notes
Automated External Defibrillators (AED)

All requests for AED purchases must be submitted to UW Environmental Health & Safety (EH&S) prior to purchase and approved by EH&S. After purchase, department must have a documented AED operation and maintenance plan and notify EH&S when the AED arrives.

Procard is not allowed for this category.

Biological Safety Cabinets

See UW EH&S Information.  Environmental Health and Safety (EH&S) has published guidance regarding purchases of biological safety cabinets and standards.

Procard is not allowed for this category.

Human Blood, Human Blood Serum and Human Platelets

See UW EH&S Biological Use for additional information on blood borne pathogens and required biological use forms.

The following will be needed in order to complete your order:

  • Biological Use Authorization Application approved by the Institutional Biosafety Committee. Biological Use Authorization Application
  • Any Material Transfer Agreements ( MTA'S) required by the supplier

Procard is not allowed for this category.

Cadavers, Organs, and Other Human Tissue

See UW EH&S Biological Use for additional information. Purchase of cadavers and/or human body parts must be in compliance with all legal, public health, and ethical standards.

The following will be needed in order to complete your order:

  • Biological Use Authorization Application approved by the Institutional Biosafety Committee. Biological Use Authorization Application
  • Certifying that the UW Willed Body Program does not have human remains appropriate for your needs. http://wbp.biostr.washington.edu/
  • Any Material Transfer Agreements ( MTA'S) required by the supplier
  • Confirmation that you have made arrangements for disposal of any human remains purchases that are consistent with the individual making an anatomical gift’s requirements and the requirements of RCW Chapter 68.50

Procard is not allowed for this category.

Charters Aircraft, Boat, and Bus charters see: Charters / Transportation

Construction and Building Alteration, Modification, and Repairs

UW Owned Space:

Leased Space:

  • Contact UW Real Estate regarding building alterations and construction

Procard is not allowed for this category.

Firearms, Ammunition, and Explosives

Prohibited: Possession or use of firearms, explosives, dangerous chemicals or other dangerous weapons or instruments on the university campus, except for authorized university purposes, unless prior written approval has been obtained from the UW Police Department, or any other person designated by the president of the university;

http://www.washington.edu/admin/rules/policies/WAC/478-124-020.html

All weapons, firearms, and permanently attached accessories such as rifles, pistols, flare guns, net guns, tasers, rifle scopes, signal guns, line-throwing equipment, and animal control devices must be tagged and inventoried regardless of cost. Proper object codes are listed below:

Procard is not allowed for this category.

Fume Hoods

See UW EH&S Fume Hoods.  Environmental Health and Safety (EH&S) has published guidance regarding purchases of approved fume hoods, design standards, and best practices.

Procard is not allowed for this category.

Lab Refrigerators / Lab Freezers

See UW EH&S Refrigerators / Freezers for information on purchasing and required safety stickers.

Procard is not allowed for this category.

Live Animals / Custom Animal Antibodies / Non-Preserved Animal Organs and Tissue

Live AnimalsSee the Department of Comparative Medicine’s website on Animal Purchasing

Procard is not allowed for this category unless you are from Comparative Medicine.

Custom Animal AntibodiesAntibodies are considered customized if not purchased as a pre-made, off-the-shelf catalog item. 

Please see the Office of Animal Welfare’s website for more information.

Procard is not allowed for this category unless prior approval from Department of Animal Welfare.

Non-Preserved Animal Organs & Tissue- See the Purchasing Non-Preserved Animal Organs & Tissue Guide.

If you have never purchased the following:

  • Sheep, Goat, or Cattle Placentas
  • Cow Eyeballs

Please contact Research Occupational Health before placing your order.

Radioactive Chemicals / Materials / Equipment

See Radiation Safety.

Tips: ‚Äč

Procard is not allowed for this category.

Resale Items Reseller's Permit is required and may be obtained from the Tax Office.
UW Logo and/or Trademark Usage See UW Trademarks and Licensing for policies on use of any UW logo.
Vehicles Contact Fleet Services prior to making a vehicle purchase. Fleet can assist with the licensing and may be able to purchase the vehicle on your behalf.
X-Ray / Lasers

See UW EH&S Radiation Safety for procurement policies.

Procard is not allowed for this category.

 

Looking for something not on this list?

See the Procurement Guide.

If in doubt, please contact Procurement Services Customer Service

 

Foreign Suppliers and Household Moves

Category
Additional Notes
Foreign Suppliers                                          

General Guidance:

  • If a supplier is in eProcurement, use eProcurement to place your order.
  • If a supplier is not in eProcurement, use PAS to place your order.

For more information, see the Foreign Suppliers page.

Household Moves See Relocation Options at the UW. Use PAS to place your order.

 

Need Training for Ordering Exceptions in eProcurement (Ariba)?

See the Exception Item training on the Independent Study page under Buying in eProcurement

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