eProcurement Module Comparison


Module Comparison

eProcurement METHOD

(per order)


Catalog Ordering
No dollar limit None other than within your department

Non-Catalog Ordering

 <$10,000 Goods not yet ordered. Goods not available in eProcurement hosted or punchout catalog. Purchase Order required. See exceptions list.

Non-PO  Invoice Payments

 <$10,000 Goods already received. No Purchase Order required. See exceptions list.
 No dollar limit For reimbursement to UW employees and Non-UW Individuals.
eTravel See Travel website Used to pay Travel expenses of UW Employees or Visitors

Payments to Individuals (P2I)

** Used to pay individuals. **Note: For payments above $10,000, Central Office will be added to the Approval Flow for review.
Blanket Purchase Orders (BPO) No dollar limit

For standing orders of goods or services with a supplier over a set period of time. It may or may not specify the items or services you are going to purchase.



eProcurement Quick Reference Guide


Receiving & Reports


Catalog Ordering

For purchases from contracted suppliers listed in the catalog. No dollar limit on purchases.


-coming soon-

Provides users with a mechanism to ensure orders are received and in good condition before invoices are paid.


For reimbursements for work-related expenses. Not to be used for travel.


Non-Catalog Ordering

For purchases $10,000 and under when the supplier requires a purchase order (PO).

Open Balances

Report(s) in Ariba and MyFD showing unexpended order amounts



For reimbursements to UW staff or visitors for expenses incurred during business travel.


Blanket Purchase Orders

-coming soon-

For standing orders of goods or services over a set period of time.

Ariba Reports

Web-based reports within Ariba available for various categories of data. Can be used for reviewing the status of orders, invoices, and reimbursements.

Non-PO Invoice

For payments on purchases under $10,000 where the supplier does not require a purchase order (PO).



-coming soon-

For purchases over $10,000 where competetive bids are required from suppliers.


Payments to Individuals (P2I)

For payments relating to honoraria, royalties, awards/prizes, non-UW scholarships, services, expenses, and performers. Payments over $10,000 will be reviewed by a buyer.

Quick Reference Guide Download

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