eProcurement Module Comparison


 

Module Comparison

eProcurement METHOD

DOLLAR LIMIT
(per order)

NOTES /RESTRICTIONS / EXCEPTIONS

Catalog Ordering
 
No dollar limit None other than within your department

Non-Catalog Ordering

 <$10,000 Goods not yet ordered. Goods not available in eProcurement hosted or punchout catalog. Purchase Order required. See exceptions list.

Non-PO  Invoice Payments

 <$10,000 Goods already received. No Purchase Order required. See exceptions list.
eReimbursement
 
 No dollar limit For reimbursement to UW employees and Non-UW Individuals.
eTravel See Travel website Used to pay Travel expenses of UW Employees or Visitors

Payments to Individuals (P2I)

** Used to pay individuals. **Note: For payments above $10,000, Central Office will be added to the Approval Flow for review.
Blanket Purchase Orders (BPO) No dollar limit

For standing orders of goods or services with a supplier over a set period of time. It may or may not specify the items or services you are going to purchase.

 

 

eProcurement Quick Reference Guide

Buying

Receiving & Reports

Paying

Catalog Ordering

For purchases from contracted suppliers listed in the catalog. No dollar limit on purchases.

Receiving

-coming soon-

Provides users with a mechanism to ensure orders are received and in good condition before invoices are paid.

eReimbursement

For reimbursements for work-related expenses. Not to be used for travel.

 

Non-Catalog Ordering

For purchases $10,000 and under when the supplier requires a purchase order (PO).

Open Balances

Report(s) in Ariba and MyFD showing unexpended order amounts

 

eTravel

For reimbursements to UW staff or visitors for expenses incurred during business travel.

 

Blanket Purchase Orders

-coming soon-

For standing orders of goods or services over a set period of time.

Ariba Reports

Web-based reports within Ariba available for various categories of data. Can be used for reviewing the status of orders, invoices, and reimbursements.

Non-PO Invoice

For payments on purchases under $10,000 where the supplier does not require a purchase order (PO).

 

Sourcing

-coming soon-

For purchases over $10,000 where competetive bids are required from suppliers.

 

Payments to Individuals (P2I)

For payments relating to honoraria, royalties, awards/prizes, non-UW scholarships, services, expenses, and performers. Payments over $10,000 will be reviewed by a buyer.

Quick Reference Guide Download

© 2014 Finance & Facilities, University of Washington     PRIVACYTERMS

Was this page helpful? Let us know