Self-Service Furniture Procurement
Self Service Furniture Procurement Method:
This method is a do-it-yourself method suitable for those who want control over selecting, ordering and coordinating the furniture installation process. Many furniture suppliers are available in eProcurement for those who prefer the Self-Service Method.
A graphic, side by side comparison of the various methods is available for download.
If this is not the best fit for your project, check out these other furniture procurement methods:
Self-Service with Vendor Assistance | Campus Alterations Method | Design Services Method | Capital Projects Method
Here are several frequently asked questions regarding the Self-Service Method:
| Questions asked of the Self-Service Method: | Answer: | Special Information to consider: |
|---|---|---|
| What kind of work can this method be used for? | Simple furniture purchases using department budgets and minor work orders. | |
| Who is in charge of Furniture Design? | You are | If you order through eProcurement, you select the furniture online. |
| Who provides the price quote & who places the order? | The supplier provides the quote and you place the order. | If you are using eProcurement, You review the price online and place the order. |
| Who obtains the Purchase Order (P.O.)? | You do | If using eProcurement or ProCard, no P.O. is needed |
| How is the Furniture purchased & who provides the approval? |
You can use your ProCard if the total price is under the direct buy limit.
If it is over the direct buy limit, create a purchase order in PAS using the department budget.
eProcurement can be used at any dollar limit. |
If you are using eProcurement, you place the order yourself. The order will be sent along your pre-determined approval channels. |
| Who tracks the order? |
You do | You may contact the supplier directly or check their website. You can also find status information in the PAS system. |
| Who handles delivery coordination and installation acceptance? | You do
You are responsible for access to the space and for making the space ready. |
|
| Who is in charge of invoicing? |
If using a UW PO#, the supplier sends the invoice to Accounts Payable who will then send your department a copy for approval.
|
If using eProcurement, approvals are done online by selecting "Approval for Payment" |
| What is the last step? | UW Accounts Payable processes and sends payment to the supplier. | If using eProcurement, the charge will appear on the Budget Activity Report in MyFinancial.desktop. |
