Self-Service Furniture Procurement
Self Service Furniture Procurement Method:
This method is a do-it-yourself method suitable for those who want control over selecting, ordering and coordinating the furniture installation process. Many furniture suppliers are available in eProcurement for those who prefer the Self-Service Method.
A graphic, side by side comparison of the various methods is available for download.
If this is not the best fit for your project, check out these other furniture procurement methods:
Here are several frequently asked questions regarding the Self-Service Method:
|Questions asked of the Self-Service Method:||Answer:||Special Information
|What kind of work can this method be used for?||Simple furniture purchases using department budgets and minor work orders.|
|Who is in charge of Furniture Design?||You are||If you order through eProcurement, you select the furniture online.|
|Who provides the price quote & who places the order?||The supplier provides the quote and you place the order.||If you are using eProcurement, You review the price online and place the order.|
|Who obtains the Purchase Order (P.O.)?||You do||If using eProcurement or ProCard, no P.O. is needed|
|How is the Furniture purchased & who provides the approval?||
You can use your ProCard if the total price is under the direct buy limit.
If it is over the direct buy limit, create a purchase order in PAS using the department budget.
eProcurement can be used at any dollar limit.
|If you are using eProcurement, you place the order yourself. The order will be sent along your pre-determined approval channels.|
|You do||You may contact the supplier directly or check their website.
You can also find status information in the PAS system.
|Who handles delivery coordination and installation acceptance?||You do
You are responsible for access to the space and for making the space ready.
|Who is in charge of invoicing?||
If using a UW PO#, the supplier sends the invoice to Accounts Payable who will then send your department a copy for approval.
|If using eProcurement, approvals are done online by selecting "Approval for Payment"|
|What is the last step?||UW Accounts Payable processes and sends payment to the supplier.||If using eProcurement, the charge will appear on the Budget Activity Report in MyFinancial.desktop.|