Design Services Method
Design Services Furniture Procurement Method:
This method is best for those whose furniture is part of a remodeling or new building project.
A graphic, side by side comparison of the various furniture procurement methods is available for download.
If this is not the best fit for your project, check out these other furniture procurement methods:
Self Service Method | Self-Service with Vendor Assistance | Campus Alterations Method | Capital Projects Method
Here are several frequently asked questions regarding the Design Services Method:
| Questions asked of the Design Services Method: |
Answer: | Special Information to consider: |
|---|---|---|
| What kind of work can this method be used for? |
Simple furniture purchases or purchases requiring design or Interiors Projects using Department of 40 budgets. |
|
| Who is in charge of Furniture Design? |
Design Services, with your approval. |
If vendors offer e-Procurement, you or Design Services selects the furniture online. |
| Who provides the price quote & who places the order? | Design Services will obtain a price quote from the vendor(s). | If you are using eProcurement, you or Design Services reviews the price online and places the order. |
| Who obtains the Purchase Order (P.O.)? |
"40" budget: Design Services obtains the P.O.
Departmental Budget: Your authorized department representative obtains the Purchase Order. |
If using eProcurement or ProCard, no P.O. is needed |
| How is the Furniture purchased & who provides the approval? |
"40" Budget: Your Design Services Interior Designer approves the order.
Department Budget: Your authorized department representative approves the order. |
eProcurement can be used at any dollar limit.
If you are using eProcurement, you purchase. |
| Who tracks the order? |
Design Services |
|
| Who handles delivery coordination and installation acceptance? |
Design Services |
|
| Who is in charge of invoicing? |
If using a UW PO#, the supplier sends the invoice to Accounts Payable who will then send your department a copy for approval. |
If using eProcurement, approvals are done online by selecting "Approval for Payment" |
| What is the last step? |
"40" budget: CPO Accounting makes the payment
Department Budget: UW Accounts Payable processes and sends payment to the supplier. |
If using eProcurement, the charge will appear on the Budget Activity Report in MyFinancial.desktop. |
