Only UW faculty and staff are qualified for a card.
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Corporate Travel Account
UW Travel Card is to be used for individual’s travel expenses only. Sharing a card is not recommended.
Applying for a UW Travel Card is optional. Yes, you can use your own personal credit cards to pay for your travel expenses and then seek for reimbursement.
Approximately 2 weeks after you receive your UW Travel Card account, your online access will be set up. You may login with your UW NetID and password to access to the JPMC Travel PaymentNet.
You must pay the full balance on the card by the next billing statement.
The UW Travel Card is issued by JPMorgan Chase directly to the user. As such, it is governed by a contract that is solely between JPMorgan Chase and the cardholder. Cardholders are personally responsible for paying all charges on the UW Travel Card.
The contract between the cardholder and the bank requires full payment of the balance by the next billing statement, and if the cardholder fails to do so, late fees begin to incur at 60 days past due and the card is suspended.
Upon receipt of complete and proper documentation, the UW Travel Office reimburses official UW travel expenses in a timely manner through the online eTravel system. As a condition of accepting reimbursement from the UW, cardholders agree to use all of the reimbursement money to pay the charges in full on the UW Travel Card.
If there is a balance on the UW Travel Card, and the reimbursement money is not used to pay the balance in full, the cardholder will be subject to corrective actions for violating the terms of this policy, and will be subject to proceedings under the State Ethics Act. Using travel reimbursements for anything other than paying the corresponding travel charges constitutes fraud and will lead to corrective actions which may also include dismissal.
The contract between the cardholder and JPMorgan Chase permits communication between the bank and UW about the status of payments to the bank, including when cardholders do not honor the obligation to pay the statement balance in full by the due date. If the UW receives notice that a statement balance has not been paid in full by the due date, UW Corporate Travel Services will contact the cardholder and the department administrator to facilitate payment.
- An account becomes 60/90 days past due.
- Two (2) dishonored checks issued to JPMorgan Chase or reversal of two electronic payments routed to the bank.
- An account is repeatedly delinquent.
- Travel reimbursement is not used to pay all corresponding charges on the account.
- Using the card for personal charges.
- Individual is no longer on the University payroll (e.g. resignation, leave of absence without pay, etc.).
- Eighteen months with no account activity.
- Failure to comply with UW and State of Washington travel regulations.
If your account is terminated for delinquency, non-payments, improper use of reimbursements, or using the card for personal charges, the account cannot be reinstated.
Individual Travel Card
Cardholders must make sure the outstanding balance is paid in full to the bank and the card is turned in to the department upon separation. Any remaining default is to be charged to the University, the department will then be responsible for any remaining default owed.
All documents related to the UW Travel Card may be fully disclosed as a public record to the extent provided for by the Public Disclosure Laws.
For any card that falls under company US01745 (UW Corporate Travel Accounts), the Pin is optional; it may not be requested at the point of sale. It is up to the merchant whether or not they require the Pin. It is an extra added layer of security.
ProCard
- No. Use a Travel card or personal card and request department reimbursement
- Contact ProCard or CTS administrator for exemptions