eProcurement has the following roles:

Pre-approved Preparer

A person who is authorized to prepare and submit requisitions directly to eProcurement suppliers; their request will not stop for approval. Pre-Approved Preparers can be setup by a department Authorize to order up to a certain dollar amount. If the pre-approved preparer orders more than the dollar amount, the requisition will be routed for approval.

$250
$500
$1,000
$2,000
$3,000
$3,000+

A Pre-approved preparer can be setup by:

Budget (s)
Organization Code (s)

Approver

A person who approves requisitions. An approver approves requisitions by:

Budget (s)
Organization Code (s)

Approvers review orders by dollar amounts.

$250
$500
$1,000
$2,000
$3,000
$3,000+

Watcher

A watcher is someone who is authorized to view requisitions in eProcurement, but cannot submit requisitions. A watcher can be setup to view requisition activity by:

Budget (s)
Organization code (s)

Authorization to Purchase Alcohol (ethanol):

Only “authorized users” may place alcohol (ethanol) orders. Alcohol authorization requires specifying a “limit” by:

Budget (s)
Organization code (s)

Alcohol authorization is now managed directly by campus unit Authorizers. If you are not already authorized, please contact your department Authorizer.
(Not sure who your Authorizer is? See: “Who can authorize me?” link on ASTRA web page: https://ucs.admin.washington.edu/astra/)

“Authorized users” are those departmental staff who can place alcohol (ethanol) orders in eProcurement. By giving an alcohol authorization to department staff, the unit Authorizer agrees to comply with relevant policies regarding the purchase, use and storage of ethyl alcohol within their unit. (See UW APS 15.1: http://www.washington.edu/admin/rules/policies/APS/15.01.html)

See eProcurement web page “Ordering Alcohol” (http://f2.washington.edu/fm/ps/ecommerce/eprocurement/alcohol) for additional information.

Click Click here to view authorizations page.

Notice to Best Buy Users

The eProcurement catalog for Best Buy is temporarily unavailable; however, our contract with them is still in place. If you would like to place an order with Best Buy, you may use your ProCard for the order. If the order exceeds your ProCard limit, please have your administrator email procard@uw.edu requesting a onetime increase on your card.

Update to Task-Option-Project Code Visibility

You will now be able to see your Task-Option-Project codes on requisitions and purchase orders in all screens and all statuses. The codes will be located next to the Budget code on the line item. To view this document click here.

Office Depot 10th Edition Newsletter

Office Depot, an eProcurement supplier,has put together a newsletter with the latest information to keep you in the loop. To view the newsletter click here.

Recent Updates to the Ariba Search Functionality

You may have noticed changes to the searches performed in many Ariba modules. New functionality has been added to the search options in many Ariba modules. In the Search page for each module you will notice that the Date Created is now defaulted to the Custom setting and shows a 2-week date range. It is important to note that these default dates may not apply to your particular search. To view this search tip click here.

Office Depot 1st. Qtr. Newsletter

Office Depot, an eProcurement supplier,has put together a newsletter with the latest information to keep you in the loop. To view the newsletter click here.

Office Depot and Your Impact On the Environment

It's important to consolidate your office supply orders which will result in reduced shipments, reduced costs, and reduced impact on the environment.Office Depot can show you the way.Please view their flyer by clicking here.

No Direct Buy Limits with eProcurement Purchases

eProcurement catalogs are with suppliers that are contracted with the UW. These contracts have been negotiated to attain the best overall pricing and services using the University’s terms & conditions. Purchasing from an eProcurement contracted supplier allows the buyer to purchase at any amount with departmental approval. The direct buy limit DOES NOT APPLY to eProcurement purchases. UW eProcurement provides university employees with an intuitive, easy to use interface that makes the purchasing process easier, faster and more cost effective. It’s a single point of entry where faculty and staff go to purchase and manage expenditures for most of their university related purchases. Most importantly, eProcurement saves the university money by offering the opportunity to purchase from a wide variety of suppliers that offer discounted rates through UW negotiated contracts, and provides an accurate mechanism for keeping track of what is purchased and how much is spent with individual suppliers, thereby improving our ability to negotiate volume discounts.

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