Forms

What you will find here:

 ProCard Forms  | CTA Forms  | Forms for Payments to Individual | Forms for Suppliers  |

Requisition Related Forms | JV Forms | PAS Related Forms  | Food Approval
... Find other University of Washington forms at UW Creative Communications ...

ProCard Application Forms

 
To complete these forms, left click your cursor above the lines and fill in the information requested. You can use the Tab key to move between the fields.
 
 
Use for individual card accounts
 
Use for express mail shipping (DHL, FedEx, UPS)
 
Use for specific vendors for scheduled or recurring payments

Authorization form Aramark users need to complete if using a ProCard for payment.Use for general purchasing. Please fill out and return to Aramark.

Corporate Travel Service Forms

 

CTS provides two payment options for University of Washington travel related expenses.

Central Travel Account Application

A CTA account allows departments to charge airline, rail/bus tickets and specified lodgingto a centrally billed "cardless" account. This is NOT individual liability requiring reimbursement, budgets are charged directly.

Travel Card Application

Travel Card applicants must be Faculty and Staff and in "active" employment status who will be employed a minimum of six months on the UW payroll and expect to take at least two business trips per year.

Payments to Individuals

 		 Check Request Form
used to pay honoraria less than $5,000 or to reimburse an individual up to $3,500

Mulitple Check Request Form

Used for payments to multiple individuals if all of the following apply to all of the individuals being paid:
  • expenses are charged to the same budget number and object/sub object code (expenditure code)
  • the same reason for payment
  • the same service date or service period
  • the checks will be distributed in the same way (i.e. mail to permanent address, pick-up, etc.)
  • are not UW employees

Honoraria Checklist for Invited Guest Speakers:

used to assist the University in determining if the individual performing visiting lecturer services will be classified as an employee of the University or as an independent contractor for federal, state and FICA tax purposes. It is completed by the department and submitted with the payment documents.

Independent Contractor vs Employee Determination Form:

Used to assist the University in determining whether an individual performing services will be classified as an employee of the University or as an independent contractor for federal, state and FICA tax purposes. It is completed by the department and submitted with the payment documents.

UW Invoice Voucher

Payment document used in cases where the check request form does not apply or to communicate special handling instructions to Accounts Payable

Refund Check Request

Used to initiate refunds from budgets, which can accept revenue for goods and services (examples are 07, 09, 14 and 16 budgets

Supplier Forms

 

 Supplier Registration Portal

Form created in collaboration with the Business Diversity Program and campus customers to meet the various state and federal reporting requirements. (A paper version is available for those who cannot access the portal)

Price Warranty Checklist

This form may be required from a supplier for specific sole-source purchases.

UW Credit Reference Information

Requisition related forms

 PR3 - Request for Shared Purchase

PR3 form is required if a PAS-requisition has budgets in different departments(organization codes)
 

Purchase Checklist- Goods and Services


Journal Voucher

 

PAS

Administrative Systems (PAS) access request

Information and forms to request access to PAS, FIN, HEPPS, and BGT

Food Approval

 UoW Form 1798 Food and Beverages for Meetings, Training Sessions and Recognition Awards

Household Moves

 Request for Moving Expenses (A33)


 

 

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