The Social Security Number (SSN) Data Security Project Initiative has created a SSN Standard, Best Practices, and Guide to the Appropriate Use of Social Security Numbers (SSNs) in order to assist all those who interface with SSNs or other confidential data. If you have any questions or recommendations for this page, please feel free to contact us.
Social Security Number (SSN) Standard
The purpose of this standard is to help protect SSNs entrusted to the University of Washington (UW). This standard establishes clear practices for the collection, use, and disclosure of SSNs and promotes compliance with applicable laws and regulations.
Social Security Number (SSN) Best Practices
The SSN Best Practices have been gathered in relation to existing standards, laws, and regulations along with the appropriate handling of SSNs associated with paper, electronic files, or hardware.
Guide to the Appropriate Use of Social Security Numbers (SSNs)
This guide has been developed to assist UW staff to understand their role and responsibilities in the appropriate use of SSNs. Anyone who is accountable for the management of SSN data must become familiar with this guide and other university-wide and departmental policies, standards, and procedures related to records management and information security.
- Privacy Assurance and Systems Security (PASS) Council
- UW Administrative Policy Statements Web Site
- Data Management Committee (DMC)
- Background Checks
- Human Resources
- Records Retention