Frequently Asked Questions (FAQs)
Welcome to the Social Security Number (SSN) Data Security FAQ page. Please check back frequently for any updates to this information. If you would like to suggest additional FAQs for our site, please feel free to click on the contact us link from the navigation menu on the left.
* Please click on the question to see the answer
* FAQs, to-date, are as follows:
Why do we need to worry about protecting Social Security numbers?
As the SSN has grown in prevalence as a unique identifier it has become possible not only to discover a great deal of information about an individual, but also to initiate important business transactions using a person's SSN.
What steps is the University planning to take to address SSN use?
Remediation requirements for business processes and computer systems on grounds are being developed and work is currently underway to implement them.
Does this mean I don't ever have to give the University my Social Security number?
Although we are working hard to minimize the University's need to solicit SSN, you will still need to provide your SSN in some circumstances. Employees may provide SSN for tax reporting purposes and students may provide SSN for certain academic transactions, processing of loans, scholarships, and tuition tax credits.
What can our department use instead of SSNs?
The Employee ID number or Student ID number is the best replacement in most circumstances.
When can the SSN be used?
The individual requesting service may provide SSN information to the appropriate UW Workforce Members during the execution of their duties, if:
- A primary means of identification, such as an EID or medical record number, is not known or available; and
- The individual volunteers the SSN; or
- There exists prior written approval from the Employee or Student to release this information to a Spouse or Parent and/or Power of Attorney.