Verification of Employment

Verifications provided by the Payroll Office

For mortgage, apartment, phone and letter verifications, Payroll can provide:

  • Job title
  • Department
  • Full/Part-time status
  • Dates of employment

Verifications NOT provided by the Payroll Office

Payroll cannot verify:



- Address Please contact the employee's home department.
- Work schedule or attendance
- Hours of timesheet information
- Amount of sick/vacation leave
- Wage/loss insurance forms
- Benefits eligibility or enrollment information Contact Benefits at 206-543-2800
- Verification for employees of UW Physicians Contact UW Physicians 206-543-5228

Types of Verification/Employee Procedure

Formal Letter of Verification:

A formal letter of verification includes an employee's name, current or most recent job title, base salary, permanent/temporary and full/part-time status (including weekly number of hours worked, for non-hourly employees), written on UW letterhead.  Formal letters must be picked up in our office by the employee or mailed to a non-campus address.  Payroll does not notify employees when their requests have been completed or mailed. They absolutely cannot be faxed or e-mailed.

Standard Verification:

A standard employment verification includes an employee's name, their partial SSN or EID, their current or most recent job title, base salary, and full/part-time status on a UW Payroll Office form.  Although not in a letter format, it is an official UW verification of employment. A standard verification can be picked up at our office, mailed, faxed, or e-mailed to a recipient. Payroll does not notify employees when their requests have been completed or mailed.
To request a verification of employment, please fill out one of the following 3 forms, or complete our online request form:
  1. Current Employee - If you are a current employee of the UW and would like verification of your current position, please fill out this form.
  2. Former Employee - If you are no longer employed by the UW and would like verification of the last position you held, please fill out this form.
  3. Special Request - If you:
    • Are a former employee whose employment ended in or prior to 1990
    • Are a current employee who wants a list of all their current and past positions
    • Are requesting additional verification information or have a detailed request

Please fill out this form.

FAQs

Can the Payroll Office verify income for an employee?
Payroll can say either “yes” or “no” to a figure given, but without a signed release from the employee, we’re unable to give exact figures, or give their pay range.
 
If the employee is separated, can you tell me where they went?
Payroll only maintains fiscal information and is unable to disclose forwarding information.
 
Can the Payroll Office give out personal or work phone numbers so we can contact the individual?
We’re unable to provide that information, but the online UW Directory has a list of current employees and contact information.
 
Can the Payroll Office print out my earnings statements for a certain time period?
It is the responsibility of the employee to print out earnings statements on ESS. Pay stubs are on a rolling year cycle.
 
Can the Payroll Office provide a letter stating proof of my current address?
Payroll can only provide a letter verifying your employment with the University of Washington.
 
Can the Payroll Office provide an employee’s separation reason?
Since Payroll only maintains fiscal information, you can contact Human Resources at 206-543-2354.
 
How can I find out my hourly rate if I’m currently in a salaried position?
You can find your average hourly rate on the Compensation website.
 
Does the Payroll Office keep track of archived and current weekly hours?
Payroll doesn’t keep employee timesheets, so questions should be directed to their home department and the payroll coordinator in charge of their timesheets.