According to United States immigration law, it is unlawful for the University to knowingly employ a foreign national not authorized to work in the United States. The department may be subject to significant fines for each violation of this law.

Work authorization is verified by use of USCIS Form I-9 Employment Eligibility Verification. This form documents that each new employee is authorized to work in the United States. All employees are required to fill out this form. Form and instructions are available at Wage Payments.

Documents that prove work authorization include I-20 for F-1 visa holder; DS-2019 for J-1 visa holder; I-797, Notice of Action or I-94 with stamp for H-1B, I-94 for TN visa holder, or Employment Authorization Card.

Extending Work Authorization

• Work authorization documents have expiration dates. USCIS rules require employers to re-verify work authorization on Form I-9.
• Advance notice will be provided as the process for reviewing or extending dates of employment eligibility can be a lengthy one. The employee and department will be notified beginning at 120 days prior to expiration.
• Employee
  • Initiates the renewal process. Contact International Student Services Office (ISS) or International Scholars Office (ISO) to get started.
  • Bring renewal documents to departmental payroll coordinator.
• Department
  • Verify the employee’s new work authorization document
  • Enter Name and Social Security number on Section 1 of USCIS Form I-9 Employment Eligibility Verification
  • Completes Section 3 of USCIS Form I-9
  • Sign and date USCIS Form I-9 Section 3
  • Forward the completed USCIS Form I-9 to the Payroll Office, Box 359555
  • USCIS Form I-9 Form, Employment Eligibility Verification

Extending Scholarship/Fellowship

The University can only make payments to foreign nationals who are legally authorized to be in the United States. It is critical that the scholarship/fellowship payments are taxed appropriately
The mechanism to make these determinations is UW Form 1007, Foreign National Payment Data Sheet

Advance notice will be provided as the process for reviewing or extending foreign national documentation can be a lengthy one. The foreign national and department will be notified beginning at 120 days prior to expiration. Specific Instructions will be provided in the notification

University of Washington policy does not require USCIS Form I-9 Employment Eligibility Verification.

• Employee
  • Follow instructions provided in notification email
  • Initiate the renewal process. Contact International Student Services Office (ISS) or International Scholars Office (ISO) to get started.
  • Complete UW Form 1007, Foreign National Payment Data Sheet
    • Foreign National Payment Data Sheet (Form 1007)
    • Instructions for Form 1007
  • Copy of the picture page of passport
  • Copy of I-94 (Departure Record)
  • AND one of the following:
    • I-20 for F-1 visa holder
    • DS-2019 for J-1 visa holder
• Department
  • Forward completed documents to Payroll Office Box 359555