E-Verify

Introduction

Under Executive Order 13465 signed by President George W. Bush on June 6, 2006, all institutions of higher education entering into federal government contracts will be required to use the E-Verify system to establish the employment eligibility of designated employees. Covered contracts will contain a clause referencing E-Verify requirements. The rule requires the insertion of the E-Verify clause into applicable federal contracts, committing government contractors to use E-Verify for their new hires and all employees (existing and new) assigned to any given federal contract.
 
E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in which the employment eligibility of certain employees is confirmed after the I-9 Employment Eligibility Verification Form has been completed. E-Verify does not replace the Employment Eligibility Verification Form (I-9) requirement. Rather, in addition to the completion of the I-9 form, those employers required to use E-Verify will enter the worker’s identity and employment eligibility information into the E-Verify system. E-Verify conducts a two-step verification process that checks employee information electronically against records contained in DHS and Social Security Administration (SSA) databases.

Resources and Websites

  • The U.S. Citizenship and Immigration Services department of DHS administers the E-Verify program.  Visit their website for an overview of the program.
  • There is a Quick Reference Guide available to view.
  • The E-Verify User Manual  for federal contracts can be viewed from the website.
  • Downloading the E-Verify Employer Notice will give departments a poster for their use in the department. (Coming Soon)
  • The University of Washington has created a Glossary of Terms for the E-Verify process.
  • View the University of Washington E-Verify Flow Chart to understand how the process works.

Contacts

There are many departments involved in the E-Verify process. 

Click on the E-Verify Process Owner link for an understanding of each role in the E-Verify process.

Click on the E-Verify Contact link for a list of those involved from central offices in the E-Verify process.

 

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