The Transaction Summary displays individual transactions that impacted the budget, by account code, during a reporting period and is the online equivalent of the printed BAR. This report is not limited by access; anyone with access to MyFD may look at the Transaction Summary Report for any budget.
To view the Transaction Summary report:
- Select Transaction Summary from the Reports or Transactions dropdown menu
- Input a budget number in the View Budget # field, select a time period, and click go
- Click on the account code or account code description from the Budget Summary report
Reading the Transaction Summary Report
Transactions are categorized and totaled by sub and sub-sub account codes; click on the + near the account codes to see transactions displayed as individual line items. Click on the “Hide Totals” button to remove all + icons; the report may then be sorted by column heading.
Read the Transaction Summary Report from left to right, starting with the account code and account code description. For each transaction, the sub-sub account code is displayed, followed by the transaction description. Clicking on either the blue account code or description will drill down to the Transaction Detail Report for that transaction.
Transaction Date is typically the day the transaction posted to FIN. For payroll transactions however, the transaction date reflects the pay date.
Reference fields vary depending on the type of transaction and provide some indication of the type of transaction. For example, payroll transactions have an EID, pro-card transactions display a PC followed by a number, online transactions display a TX followed by a description. See chart below for a list of known Reference Codes.
The transaction amount is listed in the amount column; credits are indicated by parenthesis while debits will not show parenthesis. View an example.
If a department is using PCA: Task, Option and Project codes will be displayed to the far right.
The following codes can be found at the beginning of Reference Fields in the Transaction Summary Report and Transaction Detail Report.
Description of Code
|CTI||Cost Transfer Invoice||Contact phone # in Reference Field 3|
|EI||eProcurement Purchase Order Numberfirstname.lastname@example.org|
|EID||Employee Identification Numberemail@example.com|
|FSA||Financial/Procurement Services (usually a credit)||firstname.lastname@example.org|
|ISD||Internal Sales Document||Contact phone # in Reference Field 3|
|JV||Journal Voucher||See JV page for contact by JV #|
|T||PAS Purchase Order Numberemail@example.com|
|TS||Facilities Transfer||Contact phone # in Reference Field 3|
|TX||Expense Transfer||Click blue TX for copy and audit trail|
|TR||Corporate Travel Account (CTA)||firstname.lastname@example.org|
|XP||Payment to Individual (P2I)||email@example.com|
Know a code we need to add to this list? Email us at firstname.lastname@example.org.