Transaction Summary

The Transaction Summary displays individual transactions that impacted the budget, by account code, during a reporting period and is the online equivalent of the printed BAR.  This report is not limited by access; anyone with access to MyFD may look at the Transaction Summary Report for any budget.

To view the Transaction Summary report:

  1. Select Transaction Summary from the Reports or Transactions dropdown menu
  2. Input a budget number in the View Budget # field, select a time period, and click go

OR

  1. Click on the account code or account code description from the Budget Summary report

Reading the Transaction Summary Report

Transactions are categorized and totaled by sub and sub-sub account codes; click on the + near the account codes to see transactions displayed as individual line items.   Click on the “Hide Totals” button to remove all + icons; the report may then be sorted by column heading.

Read the Transaction Summary Report from left to right, starting with the account code and account code description.  For each transaction, the sub-sub account code is displayed, followed by the transaction description. Clicking on either the blue account code or description will drill down to the Transaction Detail Report for that transaction.

Transaction Date is typically the day the transaction posted to FIN.  For payroll transactions however, the transaction date reflects the pay date.

Reference fields vary depending on the type of transaction and provide some indication of the type of transaction.  For example, payroll transactions have an EID, pro-card transactions display a PC followed by a number, online transactions display a TX followed by a description.  See chart below for a list of known Reference Codes.

The transaction amount is listed in the amount column; credits are indicated by parenthesis while debits will not show parenthesis. View an example.

If a department is using PCA: Task, Option and Project codes will be displayed to the far right.

Reference Codes

The following codes can be found at the beginning of Reference Fields in the Transaction Summary Report and Transaction Detail Report.

 Code
Description of Code
 Need Help?
 AE Non-PO Invoice pcshelp@uw.edu
 BPO Blanket Purchase Order (eProcurement) pcshelp@uw.edu
 CTI Cost Transfer Invoice Contact phone # in Reference Field 3
 EI eProcurement Purchase Order Number eprocure@uw.edu
 EID Employee Identification Number payroll@uw.edu
 ER eTravel Transaction traveluw@uw.edu
 FS Financial Accounting bliley@uw.edu
 FSA Financial/Procurement Services (usually a credit) pcshelp@uw.edu
 ISD Internal Sales Document Contact phone # in Reference Field 3
 JEE Benefits payroll@uw.edu
 JV Journal Voucher See JV page for contact by JV #
 PR Procard Transaction procard@uw.edu
 T PAS Purchase Order Number pcshelp@uw.edu
 TS Facilities Transfer Contact phone # in Reference Field 3
 TX Expense Transfer Click blue TX for copy and audit trail
 TR Corporate Travel Account (CTA) uwcts@uw.edu
 XP Payment to Individual (P2I) pcshelp@uw.edu
 XR eReimbursement pcshelp@uw.edu
 ZB Indirect Cost gcahelp@uw.edu 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Know a code we need to add to this list?  Email us at myfdhelp@uw.edu.

 

 

 

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