Transactions Best Practices

  • My FD will not validate the reason for transfer; ensure that transfers are allowable, acceptable, and accurate and document this in reason for transfer.

  • A principal investigator may delegate authority (as referenced in GIM 14), in writing or email, to an individual to sign for expenditure transfers to or from another budget.   If no blanket authorization exists on file, copy and paste the authorizing email from the PI into the notes.

  • My Worksheet functions like a shopping cart however, it is not intended as a place to collect numerous transactions while waiting for a budget to open; setup an advanced budget instead.

  • It is the responsibility of the submitter to ensure that transactions they submit are correct and compliant; read all warnings and errors for each transaction before submitting.

  • When transferring an expense to a budget outside your department or organization code, notify the receiving department of the transfer.

  • To correct billing errors for CTI’s or ISD’s, contact the billing department directly and request that they reverse the charge or issue a correcting CTI or ISD.

  • Determine, within each department, the workflow between preparers and submitters for online transactions.

  • When asking a preparer to correct a transfer before submitting, the reviewer should edit the transaction to add a note detailing why the transfer has not been submitted as is.

  • Although MyFD is quite reliable, do not wait until the last minute to submit a transaction.

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