Administrative Guidelines

Quarterly Reports

Recharge centers must prepare and submit quarterly financial reports to MAAi. Cost centers must prepare and submit quarterly financial statements to the Dean or Vice President.  Quarterly reports are due within 6 weeks after the quarter closes.

Billing Customers

Recharge centers must consistently and accurately bill all customers. Advanced billing for services or products is not allowed. Non-federal external or outside users may be billed at a higher rate than cost (internal users).

Responsibility Matrix

The Recharge/Cost Centeri process includes various units across campus. The matrix is a general guide to help navigate the process.

Working Capital

Recharge centers can retain on an ongoing basis a maximum of 60 days of current expenditures as working capital in their operating account with MAA approval. The Dean or VP can approve the retention of a maximum of 60 days of current expenditures as working capital for cost centers. Funds or transfers from non-Federal sources or an existing fund balance can be used to acquire the working capital amount. Costs to accumulate working capital cannot be included in internal user rates.

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