Determining the Amount of Cost Share Committed

Faculty without Clinical Salary

  • Step One:
    • Determine the percent of effort pledged and multiply by the institutional base salary (IBS).
    • IBS includes regular (REG) and summer (SUM) pay, paid professional leave (PLP), retired faculty pay (TFA), administrative supplements (ADS) and endowed supplements ((ENS).
  • Step Two:
    • Multiply the dollar amount resulting from Step One by the current fringe benefit rate.
    • See the Fringe Benefit Load Rates website for current rates.
  • Step Three:
    • Add the result of Step One and Step Two.
  • Step Four:
    • Multiply the sum calculated in Step Three by the Facilities and Administrative (F&A) Cost Rate (formerly referred to as the indirect cost rate).
    • Always use the Cost Share I/C rate to to determine the amount of cost sharing.
    • The Cost Share I/C rate to determine the amount of F&A cost sharing.
      • This is normally the standard rate, unless the sponsor specifically requires an alternative rate be used.
      • This rate can be found in MyFD, Budgeti Profile under Indirect Cost.
  • Step Five:
    • Add the result of Step Three to the amount calculated in Step Four.
    • This represents the total amount of faculty cost share committed for non-clinical faculty, i.e. UW salary, fringe benefits and indirect costs.

Example:

 

Monthly Institutional Base Salary: $6496
Percent cost share pledged: 10%
Fringe benefit rate: 21.7%
Indirect cost rate: 26%
Step One: 0.10 x 6496 = $650
Step Two: 650 x 0.217 = $141
Step Three: 650 + 141 = $791
Step Four: 791 x 0.26 = $206
Step Five: 791 + 206 = $997
  $997 is Total Monthly Cost Share Committed  

 

Faculty with Clinical Salary:

  • Step One:
    • Determine the Institutional Base Salary i(IBS) amount. IBS includes regular (REG) and summer (SUM) pay, paid professional leave (PLP), retired faculty pay (TFA), administrative supplements (ADS) and endowed supplements (ENS) and clinical salary paid through UWPi and CUMGi.
      • Determine the clinical salary (CUMG or UWP) amount from the Change Transaction Memo (CTM).
  • Step Two:
    • Determine the percent of effort pledged and multiply by the result of Step One.
  • Step Three:
    • Multiply the dollar amount resulting from Step Two by the current fringe benefit rate.
    • See the Payroll Load Rates website for current rates.
  • Step Four:
    • Add the result of Step Two and Step Three.
  • Step Five:
    • Multiply the sum calculated in Step Four by the Facilities and Administrative (F&A) Cost Rate (formerly referred to as the indirect cost rate).
      • Always use the cost share F&A rate, normally the standard rate, unless the sponsor specifically requires an alternative rate to be used.
      • This rate can be found in MyFD, Budget Profile under Indirect Cost.
  • Step Six:
    • Add the result of Step Four to the amount calculated in Step Five. This represents the total amount of faculty cost share committed for clinical faculty, i.e. salary, fringe benefits and indirect costs.

Example:

 

Monthly Institutional Base Salary: $6496
Clinical Salary: $1525
                    Total Salary: $8021
Percent cost share pledged: 10%
Fringe benefit rate: 21.7%
Indirect cost rate: 26%
Step One: 6496 = $6496
Step Two: 1525 = $1525
Step Three: 6496 + 1525 = $8021
Step Four: 0.10 x 8021 = $802
Step Five: 802 x 0.217 = $174
Step Six: 802 + 174 = $976
Step Seven: 976 x 0.26 = $254
Step Eight: 976 + 254 = $1230
  $1230 is Total Monthly Cost Share Committed  
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