If a faculty member is engaged in compensated University activities during a pay period, that pay is considered compensation for all of the individual's University activities for that time period. If it is clear that no pay is received during a specific pay period, then 'volunteer' effort by a faculty member on a federal grant or contract as third-party cost share is permissible.
This cost share must be reported by the faculty member via a letter to GCA documenting the time spent on the project with the value based on their normal rate of pay. The letter should be signed and dated by the faculty member and countersigned by the PI of the grant if different.
If, during an FEC cycle, a faculty member receives UW compensation for a portion of the cycle, e.g., 10 of 12 pay periods, and performs volunteer (i.e., non-compensated) effort for a different portion of the cycle, e.g., 2 pay periods, please indicate this in the 'Comments' section of the FEC. Note, indicating this on the FEC does NOT represent certification of the non-compensated effort rather it is for informational purposes only. The non-compensated effort must be documented as noted above just as any other third party cost sharing is documented. See Third party cost share reporting http://www.washington.edu/research/gca/costshare/third.party.html