Notifications from eFECS

Notifications from eFECS

  • Department coordinators are provided 40 days to review the salary and cost share data on the FECs.
    • Required changes should be made in MyFinancial.desktop (salary transfers), Payroll (retro pay, overpayments) or eFECS Cost Share Module (cost share).
    • MyFinancial Desktop and the Cost Share Module changes are processed overnight and will appear on the FEC the next business day after the change is posted.
    • Changes made through Payroll will not appear until payroll is posted for the next pay period.
  • Notifications are automatically sent to faculty members required to certify and FEC coordinators from efecs@u.washington.edu using the email address contained in the Employee Self Service directory. For appropriate notification, email addresses must be properly established.

Notification Schedule

 

  • Day 1 - FEC Coordinators are notified:
    • Employees assigned the FEC Coordinator role in ASTRA receive an email that the FECs are ready for review.
    • FEC Coordinators review FECs and consult with faculty; update FECs as needed.
  • Day 33 - FEC Coordinators are reminded:
    • eFECS emails FEC Coordinators informing them that faculty will receive an automated email in seven days advising them their FEC is ready to be reviewed and certified.
    • The department should contact faculty individually if changes are still in process and their FEC is not ready to be reviewed and certified.
  • Day 40 - Faculty are notified:
    • Faculty who have not yet certified receive an email advising them to log in and certify their FEC.
    • Faculty review their FEC to ensure it reasonably reflects their effort. Faculty certify the FEC.
      • If the FEC is not a reasonable reflection of effort performed, faculty work with their FEC Coordinator to resolve any discrepancies.
  • Day 57 - Faculty received second reminder:
    • Faculty who have not yet certified receive another email advising them they need to certify their FEC by day 60.
  • Day 60 - All FECs should be certified:
    • Certified FECs are due 60 days after release to campus. MAAi will monitor compliance. See Follow up Process
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