Access - Get, Grant and/or Remove

Get Access

Check My Authorizations

Any UW employee can use ASTRA to view their eFECS Effort Report authorizations.

  • Login to ASTRA using your UW Net ID and password.
  • Click on 'Show Me My Authorizations.'
  • ASTRA will display a list of authorizations including ASTRA Role, Application, Role and Organization.

For example:

Elizabeth Blackwell
eFECS Effort Report (Effort Reportingi)
Effective 1/1/2013
USER
FEC Coordinator/View and Update Effort Report
Authority: Active
Owner: J. Smith
Organization: 3040112 (Medicine)
 

This record indicates that a faculty list of FECs associated with Organization 3040112 would automatically display when accessing eFECS and that the FEC Coordinator would have the ability to view the report and update comments and cost share.

Need System Access?

  • Log into ASTRA using your UW Net ID and password.
  • Click on 'Who can authorize me.'
  • Select 'eFECSEffort Report (Effort Reporting' from the application drop down menu.
  • Enter the organization code for which you need access.
  • Click 'Lookup Authorizations Now.'

Note: Access to eFECS Effort Report (Effort Reporting) does not automatically grant access to the eFECS Cost Share (Cost Share Module). Apply for access separately.

Grant Access

To Grant Initial Access (for ASTRA authorizers)

  • Login to ASTRA using your UW Net ID, password and SecurID or Token.
  • Select the 'Create New Authorization' tab.
  • Enter the employee's name (last, first), UW Net ID or EID.
  • Click the 'Find and Verify' button.
  • Select the appropriate person from the list if multiple employees are displayed.
  • Select 'eFECS Effort Reort (Effort Reporting)' from the application drop down menu.
  • Select the appropriate role - FEC Coordinator, Dean, Director Division Head or Chair (DDC).
  • Select the appropriate action(s):
    • View Online Effort Report
    • View and Update Effort Report
    • View and Print Effort Report
    • Certify Others
      • The Dean, Director, Division Head or Chair (DDC) role has two options - 'Certify Others' or 'View and Update.'
      • To authorize the DDC role to certify on behalf of another faculty member, select 'Certify Others.'
  • Select the limit (organization code)
  • Click 'OK' to add another, or if all authorizations have been added, click 'OK proceed to cart.'
  • Review the authorizations pending and click 'Checkout Now.'

The faculty role with the action 'Certify Self' is automatically granted within ASTRA via a nightly download based on who qualifies to receive an FEC.

The Dean, Director, Division Head or Chair (DDC) role is granted by the department ASTRA authorizer to the appropriate individual. This role may not be delegated and must be held by the approprate authorized individual.

To Edit Access

  • Login to ASTRA using your UW Net ID, password and SecurID or Token.
  • Select the 'Search & Edit Authorizations' tab.
  • Enter the employee's name (last, first), UW Net ID or EID.
  • Click the 'Find and Verify' button.
  • Select the appropriate person from the list if multiple employees are displayed.
  • If no results are returned, follow instructions above for granting initial access.
  • Click on 'Show Advanced Search Options' (below the yellow search button).
  • Select 'eFECS Effort Report (Effort Reporting)' from the application drop down menu.
  • Click 'Edit' next to the access to be changed.
  • The eFECS Effort Role, Action or Organization can be modified.
  • When finished, click on 'OK, proceed to cart.'
  • Review the authorizations pending and click on 'Checkout Now.'

Remove Access

  • Login to ASTRA using your UW Net ID, password and SecurID or Token.
  • Select the 'Search & Edit Authorizations' tab.
  • Enter the employee's name (last, first), UW Net ID or EID.
  • Click the 'Find and Verify' button.
  • Select the appropriate person from the list if multiple employees are displayed.
  • If no results are returned, follow instructions above for granting initial access.
  • Click on 'Show Advanced Search Options' (below the yellow search button).
  • Select 'eFECS Effort Report (Effort Reporting)' from the application drop down menu.
  • Click the 'Search for Authorizations Now' button.
  • Check the box next to the item(s) to be removed.
  • Click 'Delete.'
  • To finalize deletion, click on the 'Cart/Checkout' tab.
  • Review the authorizations to delete and click on 'Checkout Now.'
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