Assigning functions or uses to space is one of the most critical parts of the Facilities and Administrative (F&A) or indirect cost proposal. The results of the space survey determine how most of the facility costs in the F&A or indirect cost proposal (depreciation, interest, and operations and maintenance expenses) will allocate to the University's direct functions such as instruction and organized research. Because space has a substantial impact upon the F&A rate, it is essential to code each room with the correct function(s) listed below. Definitions of each function follow.

• INST - Instruction
• IDR - Departmental Research
• RSCH - Organized Research
• APL - Applied Physics Lab
• RPC - Regional Primate Center
• SLU - South Lake Union
• VESL - Research Vessel Support
• OSA - Other Sponsored Activities
• PC - Patient Care
• OIA - Other Institutional Activities
• CRC - Cost or Recharge Center
• OM - Operations and Maintenance
• GA - General Administration
• CA - College Administration
• DA - Departmental Administration
• SPA - Sponsored Projects Administration
• SSA - Student Services Administration
• LIB - Libraries
• JT - Jint Use (space only)
• UNAS - Unassigned (space only)
• VAC - Vacant (space only)

INSTRUCTION (INST) includes non-sponsored teaching and training activities and sponsored non-research training activities research.

1. Non-sponsored Teaching and Training: This term includes all non-sponsored teaching and training activities, whether they are offered for credits toward a degree or certificate or on a non-credit basis. Instructional activities include classroom teaching, preparing and typing of examinations and instructional materials, and grading examinations and assignments.
2. Sponsored Training: Sponsored training refers to specific instructional or training activities established by grant, contract, or cooperative agreement. However, sponsored training of individuals in research techniques (commonly called research training) should be classified as organized research.

DEPARTMENTAL RESEARCH (IDR) includes research, development, and scholarly activities that are not separately budgeted and accounted for. This can also include bridge funding for researchers in between research projects and start-up funding. Departmental research is funded from budgets that are not restricted to a specific project. The IDR code is to help identify labs and other research facilities used for activities that do not meet the definition of Organized Research.

ORGANIZED RESEARCH (RSCH) includes all research and development activities of the University that are separately budgeted and accounted for on a specific project basis and research cost sharing. Organized research activities include:

1. Research grants, contracts, and cooperative agreements sponsored by the federal government and non-Federal agencies and organizations (e.g. states, cities, foundations, corporations, etc.).
2. Research projects funded with University funds, which are separately budgeted and accounted for (e.g. Royalty Research Fund).
3. Sponsored research training: The sponsored training of individuals in research techniques (commonly called research training).
4. Research cost sharing: Cost sharing related to organized research projects. This does NOT include voluntary uncommitted cost sharing.

Organized research projects are defined as projects that require a proposal or other application to obtain funding, have a defined scope of work associated with the project, anticipate a "deliverable" result, and require that periodic financial and progress reports be submitted to the sponsor.

Whenever a room is coded as organized research, regardless of the percentage assigned, an organized research budget number must also be assigned to the room.

APPLIED PHYSICS LABORATORY (APL) includes all organized, separately budgeted and accounted for research activities conducted at the Applied Physics Laboratory.

REGIONAL PRIMATE CENTER (RPC) includes all organized, separately budgeted and accounted for research activities conducted at the Regional Primate Center.

SOUTH LAKE UNION (SLU) includes all organized, separately budgeted and accounted for research activities conducted at South Lake Union.

RESEARCH VESSEL SUPPORT (VESL) includes activities and resources that support the operation of the University's research vessels, such as the R.V. Thompson.

OTHER SPONSORED ACTIVITIES (OSA) are programs and projects financed by Federal and non-Federal agencies and organizations that involve the performance of work other than instruction and organized research. Examples of OSA are health service projects, public service projects, late stage clinical trials, and public service conferences.

PATIENT CARE (PC) includes those activities directly involved with the delivery of patient care (e.g., University Medical Center and clinics).

     The space associated with residents in the School of Medicine should be coded as PC.

OTHER INSTITUTIONAL ACTIVITIES (OIA) include auxiliary enterprises, such as the operations of residence halls, dining halls, student unions, intercollegiate and intramural athletics, bookstores, faculty housing, student apartments, guest houses, theaters, public museums, community relations and development, and other similar auxiliary enterprises.

COST OR RECHARGE CENTER (CRC) includes activities that support formally established recharge centers and cost centers.

OPERATIONS AND MAINTENANCE (OM) includes services related to the administration, supervision, operation, maintenance, preservation, and protection of campus facilities. Services include: janitorial and custodial services; repairs and ordinary or normal alterations to buildings, equipment, and furniture; design services; security; earthquake and disaster preparedness; environmental health and safety; property and equipment insurance; space and capital leasing; facility planning and management; care of grounds; maintenance and operation of buildings and other physical facilities.

GENERAL ADMINISTRATION (GA) includes institutional activities that provide administrative support for the daily functioning of the entire University, such as executive management, financial management and fiscal operations (accounting), general administrative services (such as personnel and payroll) and logistical services (such as campus mail and purchasing). Separate organizational units that specifically support sponsored programs, such as Grant and Contract Accounting and the Office of Sponsored Programs should be classified as Sponsored Projects Administration.

COLLEGE ADMINISTRATION (CA) includes the administrative activities provided by academic colleges and schools that support the primary programs of instruction, research and public service. This support includes the school or college dean, associate/assistant deans, and college-level or school-level administrative, secretarial, personnel, payroll, purchasing, and other accounting activities.

DEPARTMENTAL ADMINISTRATION (DA) includes the administrative activities performed by academic departments to support the primary programs of instruction, research, and other sponsored activities. This support includes the departmental chair and department-level administrative duties such as secretarial, personnel, payroll, purchasing, and other accounting activities.

SPONSORED PROJECTS ADMINISTRATION (SPA) is limited to separate organizational units primarily established to administer sponsored projects. This category includes Grant and Contract Accounting, Office of Sponsored Programs, and Management Accounting and Analysis. Space may not be coded as SPA unless a unique budget number is established for the unit administering sponsored projects.

STUDENT SERVICES ADMINISTRATION (SSA) includes student-related activities such as counseling and career guidance, student advising, student publications, financial aid, admissions, registrar, student health services, and commencement.

LIBRARIES (LIB) includes activities that directly support the operation of the central library system. Departmentally funded libraries, which do not report to the central library system and do not have a "check out" system and librarian, should be treated as departmental administrative space.

JOINT USE (JT) designates space used for multiple functions, the proportions of which cannot be determined with a high degree of accuracy. Conference rooms, faculty offices, and TA/RA offices are examples of space that should be designated as Joint Use. Joint Use space will automatically be assigned functions in the same proportions as departmental salaries and wages. For example, if 15% of a department´s salaries and wages are charged directly to organized research grants, then 15% of that department´s joint use space will be classified as organized research.

UNASSIGNED (UNAS) includes public common areas such as hallways, stairwells, elevators and rest rooms.

VACANT (VAC) includes only the space that is vacant for the entire year. If space is only vacant for part of the fiscal year, assign functions according to how it was used when occupied.