Salary Encumbrance

Definition/Background:

  • Salaries are encumbered on grants and contracts to assist departments in planning expenditures during the life of a grant or contract. For more information, please see Glossary.

Applies to:

  • Grants and contracts (budget type 05)

Process:

  • Department submits payroll transaction using OPUS.
  • HEPPS interfaces with OPUS.
  • HEPPS and FAS interface and the encumbrance is calculated.

Helpful hints:

  • Differences between departmental records of pending salaries and salary encumbrances are usually tied to OPUS transactions "in process"
  • Encumbrances are updated twice per month, the night before the ETR/PTR is distributed
  • Salary encumbrance may be eliminated - department takes responsibility for deficits
 

 SME/TS 3/4/11

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