Description/Definition:

The encumbrance in the F&A cost category of a budget (object code 25-99) should equal the difference between the budgeted amount and the expended amount, so that the budget balance in object code 25-99 equals zero.

PI/Staff Procedures:

Department reviews the F&A cost (category 25-99-00) budget balance in FIN driver action 5.

If the budget balance is not exactly zero, the department sends an email via GrantTracker requesting that the F&A cost encumbrance be adjusted.

GCA processes the encumbrance adjustment within two days; it appears in FIN driver action 5 on the following day.

Contact:

GCA Teams, Grants & Contrct Accounting
Email: gcahelp@uw.edu

Phone: (206)616-9995