Financial Status Report (FSR) elements

Included on this Page:

  • Description/Definition
  • Major Elements of Financial Status Report
  • Supporting Documents

A Financial Status Report (FSR) is a summary of expenditure activity over a specified time period. Sponsor guidelines specify the level of detail on a financial report.

Major Elements of a Financial Status Report

  • Identification: grant number, sponsoring agency, principal investigator, project title, and funding period.
  • Report Period: period over which the spending occurred
  • Transactions:
    • Expenditures are all allowable costs not reported as obligations that are incurred during the budget period.
    • Facilities & Administrative (F&A) costs (also known as indirect costs) are costs applied to the grant at a percentage rate approved by the federal government and specified on the NEA/award documents. The facilities and administrative cost rate, total charges, and base upon which they are charged are detailed on the FSR.
    • Obligations are funds set aside to pay for commitments incurred within the budget period but which have not been paid prior to the preparation of the FSR.
    • Program Income is income earned as a result of the sponsored activity. Program income must be approved by the sponsor, or allowable according to the sponsor's terms and conditions, and must be reported on the FSR.
    • Cost-Sharing Contributions are costs that contribute to a project but which are provided by other non-federal sources. Mandatory and Committed cost-sharing must be documented before the FSR can be submitted.
    • Unobligated Balance consists of awarded funds remaining after all expenditures and obligations have been reported. Disposition of unobligated funds is specified in the sponsor regulations.
    • Cash Receipts come from these sources:
      • letters of credit (cash is received via daily electronic transfers for most federally sponsored projects);
      • cost reimburseable payments(payments made by check or wire transfer in response to invoices sent by Grant & Contract Accounting); or
      • advance/scheduled payments (payments made by check or wire transfer either in advance of the start date or on a schedule specified in the award documents).
  • Certification: name, title, and contact information of financial officer; date
  • Additional Details: calculation of F&A charges, list of personnel supported on project, list of equipment purchased, and travel details, which are occasionally required by the sponsor.

Federal sponsors often require one or more of the following financial reporting forms:

  • Financial Status Report, SF-269
  • Financial Status Report, Short Form, SF-269a
  • Request for Advance or Reimbursement, SF-270
  • Federal Cash Transactions Report, SF-272
  • Federal Cash Transactions Report, Continuation, SF-272A

View the "Post Award Forms" link at Grants Management Forms from US Office of Management and Budget

Non-Federal Sponsors specify financial reporting requirements and often provide a form for the report.

See also instructions for Preparing Financial Status Report (FSR) {insert link}

Supporting Documents
Rules and Regulations:
Society of Research Administrators Grants Web has links to many sponsor webpages to find policies, regulations, and forms.

Grants Information Memorandum (GIMs) contain University of Washington regulations regarding Grants and Contracts.


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