o End the old appointment and distribution in OPUS (but don’t delete!). If the new appointment has the same start date as the old appointment, then end the old appointment and distribution with the same start date (ie. 1/16/10-1/16/10).
o Create the new appointment in OPUS with the correct information.
o Send the PERM to email@example.com with the “Earn type/job class code change” in the subject line. If you don’t have the PERM, you can go access the PERM Retrieval application here: https://prp.admin.washington.edu/opus/info.asp
o If the budget has expired, please send a GrantTracker request to keep the budget in status 1 to allow the correction to post.
Things to Keep in Mind
o If the trainee was paid under Earn Type REG but should be paid under Earn Type TRN, this means that the trainee may have overpaid Social Security, Medicare and Retirement and may be receiving a refund.
o If the employee was paid under Earn Type TRN and should be paid under Earn Type REG, this means that the employee may owe Social Security and Medicare taxes and if eligible for retirement, may opt to have this deducted as well.
o If the correction impacts a previous tax year, Payroll may need to issue a W2C (W2 correction).