Fringe Benefit Load Rate

Included on this page:

Definition

Payroll load rates are the rates used to charge fringe benefit costs to budgets. They vary depending upon payroll classifications (for example, classified, professional, hourly, graduate students). Fringe benefits include:

  • Worker's Compensation
  • Unemployment Compensation
  • Health Plans
  • Retirement Plans
  • Social Security
  • Medicare
  • Separation Leave

Calculation Process

  • Each year, Financial Accounting and Management Accounting and Analysis (MAA) uses estimated costs to calculate the rates for charging fringe benefits to budgets during the next fiscal year.
  • MAA sends the calculations to DHHS--Department of Health and Human Services--Division of Cost Allocation--for approval.
  • The new rates:
    • are effective July 1st
    • available in FIN after the first payday in July (The first check in July pays for the last half of June.)
  • At the end of the year the University compares the estimated costs, charged to the budgets, to the actual costs of the benefits, paid by the University, and adjusts the next year's rate accordingly.

Separation Leave Rate Beginning July 1, 2011

Effective for the first pay period for Fiscal Year 2012, there was an additional component added to the benefit rate tables to charge a small rate for separation leave costs. Please go to the Separation Leave Payments for a complete explanation.

Payroll Load Rates

To calculate the amount of benefits that would be charged to your budget, apply the benefit rate in the table below to the total salaries for that particular object code. For example, in Fiscal Year 2012, if your budget was charged $1,000 of salaries in Object Code 01-60, and $2,000 of salaries in Object Code 01-70:

($1,000 X 36.6%) + ($2,000 X 30.6%) = $366 + 306 = $672 is the total benefits that should be charged to your budget.

 

The full detailed Payroll Load Rate list from 1996-2015 is available here.

Effective Dates

Faculty

Medical
Residents
 & Senior  Fellows
only, beginning
2011

Graduate
Student
Appointments

Post Doc
Trainees

Classified
Staff

Professional
Staff

Professional
Staff,
Exempt
from
Retirement

Professional
Staff,
Exempt
from
Health Care

Professional
Staff,
Exempt
from
Retirement
& Health Care

Hourly
& Overtime

Pre Doc
Trainees

(Graduate
Stipends)

From To 01-10 01-20 01-30 / 01-40 01-50 01-60 01-70 01-70ER 01-70EH 01-70EB 01-80 01-90
7/1/14 6/30/15 22.70% 26.70% 20.60% 16.90% 33.80% 27.70% 18.60% 17.40% 8.30% 17.00% 22.90%
7/1/13 6/30/14 25.00% 28.70% 16.60% 19.10% 35.30% 30.90% 20.60% 19.90% 9.60% 15.20% 21.70%
7/1/12 6/30/13 26.90% 32.90% 14.20% 23.40% 37.70% 34.00% 23.00% 20.00% 9.00% 16.50% 16.30%
7/1/11 6/30/12 27.20% 32.40% 16.10% 19.80% 33.40% 33.60% 23.20% 19.60% 9.20% 14.90% 16.30%
7/1/10 6/30/11 25.80% 24.40% 14.70% 14.70% 36.60% 30.60% 19.70% 18.40% 7.50% 13.90% 13.00%

 

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