Mail Preparation Services

Mail Preparation Services can speed your preparation time for large mailings by using technology for addressing, inserting, sorting, and otherwise preparing preprinted materials for campus or USPS^I distribution. Our variety of services include:

Preparation of standard bulk-rate mailings, periodicals^I mailings, and first-class mailings
Preparation of campus mailings
Mailing Permits
Machine preparation services (folding, inserting, etc.)
Business Reply Mail (BRM^I)
Mailing lists—Faculty, and Deans, Directors, Department Heads (DDD)
Address standardization and verification
Change of address database^I matching

Get Expert Advice

Because postal regulations are complex and are constantly changing, departments are encouraged to consult with us n the planning stages in order to receive assistance on the most effective ways to minimize postage and processing costs and maximize deliverability.

Using Mail Preparation Services

Fill out the Request for Mail Preparation Services form^I (online).
Submit an electronic file of your mailing list or request use of a general mailing list.
Provide material for the mailing or have Printing Services or Copy Services deliver material to Mail Preparation Services after production is completed.

Billing Rates

The easiest way to get a cost estimate for your project is to contact Mail Preparation Services. However, if you wish to go it alone, here are some of the details that go into your estimate.

	Tab	Labeling	Sort	Inkjet Addressing	Insert 1-2 Pieces	Insert 3-6 Pieces	OCR Sort
Cost/1000*	$10	$15	$15	$25	$20	$30	$30
Set Up	$10	$10	N/A	N/A	$10	$20	N/A

*Minimum charge is for 1000 pieces

Miscellaneous Additional Charges

Inkjet address file preparation (including CASS certification^I):	10/1,000, with a $10 minimum and a $50 maximum $25/hour for Special List Services ($25 minimum)
Non-standard List or Material:	$25/hour for added machine run time required ($25 minimum)
Additional Set Up:	$10 for short of material jobs or each additional inkjet print area
Handwork:	$25/hour ($10 minimum)
Overtime:	50% of job cost (excluding supplies) in addition to regular charges ($75 minimum)

Mailing Facts

Direct Mail^I is the way to reach your prospects or customers by delivering a hard copy (paper + ink) to their mail box by US Postal Service
Average amount of mail processed each day by USPS^I is 667 million pieces
46 million change of address requests are processed each year.
ZIP^I codes (which stands for Zoning Improvement Plan and was put in place for the first time in 1963) increase from east to west: the lowest is at Holtsville, New York (00501) and goes up to 99950 (Ketchikan, Alaska)?
Benjamin Franklin was the first Postmaster General, and served slightly longer than 15 months under George Washington.
67 percent of people feel mail is more personal than the internet.
98 percent of people bring their mail in everyday.
On average, consumers spend an average of 30 minutes reading their mail.
Mail Preparation process 7,215,472 pieces of mail annually for the University.
On average, 15,900 pieces of outgoing mail are processed daily by the UW.
The UW is the largest mailer in the Seattle District.
98195 is a unique zip code for the UW only.

Everyone always goes the extra mile to get things done on time - and with first-rate quality.
You have continued to broaden your services. I am pleased to use and recommend your services to others.
I give credit to the account managers for the ease & quality of service we receive on all of our jobs. They are very helpful and quick to offer advice and alternatives.
Exceeded our expectations, and the cost was very reasonable.
Simple and easy, with good email and/or phone follow-up from the staff there. Seriously, I was vague in my job description, and y'all got it sorted out just the way I'd hoped. Thanks!!!
It was a tight turn-around project. The timeline was discussed, and The job delivered before we knew it!!!
Thrilled at how quickly it was completed! They held my hand the whole way - and it was completed even quicker than we hoped for!
First rate. I've never met the staff in person, but feel like they're my friends. Great service!!!
I work with them on a lot of projects, and they are always fabulous to work with. I rarely have a need to contact them, because things go so smoothly...
We love you guys - all 'can do' people!! Thanks for the great job you do!
Your staff are amazing to work with :) Your people are what service is all about!
These guys always do a great job - and provide excellent customer service!!
It's great to have such consistent results and a quick turnover - right on campus!!
My director and I were extremely impressed, and plan to use Copy Services again soon.
CMU Copy Services is the only place on campus that I will bring my copying needs to. The staff is terrific!!
In the 16 years I have dealt with Copy Services, they have done an exceptional job. I have no reason to give them anything other than an excellent mark!!
I so appreciate the extra effort that the UWMC Copy Services makes On each and every project I give them. They are terrific!!!
The annual report looks fantastic! We are very pleased with this year's product. Thank you for putting it together.
We put up all the posters around our office yesterday and they look REALLY GREAT! Very colorful, interesting and impressive! We are grateful to work with someone as helpful and expert as you on these key projects.
We have always appreciated the quality of work from your unit and this website is no exception! My sincere thanks to you for your advice, significant work on the site itself, and your overall superior service.
I just received ... the (University's Annual) Reports - they are absolutely beautiful. You all did a truly fabulous job in putting the report together. The format is great, with a cover, pictures and stories that will grab the attention of and inspire readers. The financials, along with the notes, tables and other narratives, reflect the vibrance of our financial activities and the commitment ... to fairly and accurately represent our financial condition.
My sincerest thanks to all of you for your outstanding work on the new Full Time MBA Program brochure. Everyone who has looked it over says it communicates intended messages on both a direct and visceral level. Thank you very much for listening to our input and working so hard to deliver something above and beyond the standard fare in the market.
Always enjoy working with you and appreciate your expertise and creativity.

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